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Passport Information and miscellaneous consular services

 

Notice for Indian Nationals Holding non-MRP Passports

IMPORTANT NOTICE FOR INDIAN NATIONALS HOLDING NON-MACHINE READABLE PASSPORTS

1. The International Civil Aviation Organisation (ICAO) has set a deadline of the 24th November 2015 for globally phasing out all non-Machine Readable Passports (MRPs). From 25th November 2015 onwards, foreign Governments may deny visa or entry to any person travelling with a non-MRP passport.

2. All handwritten passports with pasted photos earlier issued by Government of India are considered non-MRP passports. All 20-year validity passports will also fall in this category. The Government started issuing MRP passports since 2001. All new Indian passports are ICAO-compliant MRP passports.

3. Indian citizens residing in India and abroad and holding handwritten passports as well as 20-year passports with validity beyond the 24th November 2015, should, therefore, apply for re-issue of passports and obtain MRP passports well before the deadline in order to avoid any inconvenience in obtaining foreign visa or immigration problem.

4. For more details related to passport services, Passport website(www.passportindia.gov.in) may be accessed.

5. For online NRI Passport application: http://www.passport.gov.in/nri/

 

DISSEMINATION OF INFORMATION DOWNLOAD DOCUMENT

 

PIO NOTIFICATION DOWNLOAD DOCUMENT

 

Your passport is a valuable document. It should always be in your own custody. It must not be altered or mutilated in any way. If lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission and to the local police.

 

It is an offense under the Passports Act 1967 to give false information in the Application. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, willful damage of passport and for making unauthorized changes in the passports.

 

Please keep a photocopy of your passport in a safe place. Without it, issuance of a duplicate passport in case of loss/damage/theft may be delayed.

 

Please check the expiry date of your Passport on receiving it for the first time and remember to get your passport renewed well in advance of the expiry date.

 
Note: Indian Citizenship Law Does Not Provide for Dual Citizenship and, accordingly, it is illegal for a person to possess an Indian Passport once he/she has become a citizen of another country. The holder of an Indian passport should therefore immediately return his/her Indian passport to the nearest Indian Embassy/Consulate on becoming citizen of any other country.

 
NO REFUNDS Fees, once received, cannot be refunded, even if the application is withdrawn or service cannot be rendered.

 

TIMINGS

Submission of Passport application/document:                       09-30  AM      to      12-30   PM

Collection of    Passport/document                    :                         04-00  PM      to       05-00  PM

(Approximately after 10-15 days from the date of submission of application) 

Enquiry over telephone                                        :                         04-00  PM      to        05-00  PM

 

 

1. Reissue of a passport after 10 years / fresh passport when pages are exhausted

 

Application for reissue of a passport has to be made when applicant's old passport has completed 10 years (Final or F). The Application for a reissue of the passport can also be made up to one year before the expiry of the Passport.


Please read general information for Indian passport also.


Requirements for reissue/fresh  passport are:

 

1. Application to be made on the Application Form for an Indian Passport. Application form should be filled in fully, legibly (in BLOCK CAPITAL LETTERS) and accurately. Applications received with incomplete details would remain unprocessed causing unnecessary delays.

 

2. Old Passport, with additional booklet, if any (in original)

 

3. Four coloured photographs of size 3.5 cm x 3.5 cm showing frontal view of full face including the one to be pasted on top of the application form; photographs with coloured or dark glasses, Polaroid/computer prints will not be accepted.

 

4. Prescribed fee (CH$.55,000/- for 36 page passport & CH$.73,500/- for 60 page passport)

 

5. Copy of the first five and last two pages of the passport;

 

6. Copy of page indicating Chilean visa or original Chilean Identity Card or original Permanent resident certificate. (in case application is being mailed, a notarized copy of these documents must be sent);

 

THE DECLARATION AT THE END OF THE APPLICATION FORM HAS TO BE NOTARISED IN CASE THE OLD PASSPORT HAS EXPIRED MORE THAN ONE YEAR AGO.

 

In case your present passport does not contain the name of spouse and you wish to have it entered in your new passport, copy of marriage certificate and a copy of passport of spouse must be submitted, duly notarized.


Application form must be signed by the applicant and completed in all respects. Please ensure that the applicant's signature or thumb impression is also provided in the box, without touching its sides, at the end of the application form.

 
Old passport would be returned after cancellation. Valid visas in the old passport are not cancelled and can be used after cancellation of the passport.

 

If the application is found to be in order and the old passport is issued from Santiago, the new passport will be issued in 3-4 weeks (as the Machine Readable Passport is printed from India). In reference cases the issue may take up to 10 weeks.

 

The Embassy has the right to ask for any other document in original.

 

2. Registration of Birth and Issue of Passport to Minors

 

Registration of Birth and Issue of Birth Certificate

Parents should ensure that they register the birth of their child as soon as possible as delay in registration of birth might create complications in grant of Indian citizenship/passport to their child.

 

  • Request for registration of birth should be made in writing and by submitting a duly filled in application form ( for application form – click here ).
  • The application for registration of birth should be accompanied by a photocopy of passports of both the parents of the child, a copy of the birth certificate of the child from the hospital/local authorities and English translation of the Birth Certificate.
  • In case the birth certificate is not in English, duly attested English translation of the same should also be submitted.
  • In case there is any correction in the Birth Certificate issued by the local hospital/authorities, any cuttings/overwriting should be got attested.

 

Issue of Passport to Minors

  • Every child should have a separate passport.
  • The applicants should complete the formalities as applicable for issue of a new passport to an adult applicant.
  • For issue of passport for the first time, a copy of the Birth Certificate issued by the Embassy should also be submitted if it has already been issued.
  • If the Birth Certificate has not so far been issued in respect of the children born under jurisdiction of this Embassy, request for issue of Birth Certificate should be made by following prescribed procedure and paying prescribed fee. It can also be done simultaneously with the request for new passport but prescribed procedure for registration of birth and issue of Birth Certificate has to be followed before passport request for grant of passport to the new born baby can be processed in the Embassy.
  • The child has to sign or put a thumb impression (if he is unable to sign) on the application form which should be duly counter-signed by the parents or legal guardian of the child.
  • In case, one of the parents of the child is unable to sign the documents, another parent should submit an Affidavit (click here for affidavit) in this regard.
  • The Parents of the minor should also submit an Affidavit taking full responsibility for the passport request of the minor. ( Click here for Affidavit and Declaration ).
  • The parents of the minor should give a “No Objection” for issue of passport to their child and submit an undertaking stating that the child does not possess any other passport or does not hold any other nationality.
  • Self attested copies of Resident Permit of the child (if issued) and that of the parents may be submitted. The photocopies should be in colour and legible.
  • Photocopies of passports of parents, and Marriage Certificate of parents, duly attested and legalised should be submitted.
  • In case the names of parents in the Marriage certificate and Indian passport do not match, a duly notarised Affidavit should be submitted explaining the reasons for the mismatch. The names in the passports of the parents will be considered the correct ones for the purpose of issue of passport to a minor.
  • Four photographs as per specifications given on link: Renewal/Reissue of Passports should be submitted.

 

Thumb Impression for PPTs for Minors/new born babies:

 

  • Thumb Impression of children who cannot sign may be put within the Thumb Impression Box itself (and not out of the box).
  • Parents should not sign in ‘signature column' or on/across the ‘photo' on behalf of minor children/infants or children who cannot sign. The parents should append their signatures on the last page of the form just after the thumb impression of the child has been imprinted.
  • If the child's name has been endorsed on mother's passport, then the mother has to fill in a miscellaneous service form (For Application form - click here) requesting for deletion of child's name from her passport.

 

Please note:

 

  • The validity of a passport for children under 15 years of age will be for 5 years only for a new passport.
  • Prescribed fee as per Fee Schedule under Consular link should be paid.
  • For applicants in the Islands, a duly paid courier envelope should be kept for return of the Passport.
  • Prescribed fee of Ch$.37,500/-(Only 36 pages booklet will be issued).
  • Original Chilean Identity Card or original Permanent resident certificate together with its copy (in case application is being mailed, a notarized copy of these documents must be sent)

 

3.  CHANGE OF NAME

 

In case of change of name following marriage, divorce or remarriage:

  • Application to be made on the Application Form for an Indian Passport. Application form should be filled in fully, legibly (in BLOCK CAPITAL LETTERS) and accurately. Unsigned or applications received with incomplete details would remain unprocessed causing unnecessary delays. The specimen signature should not touch the sides of the box.
  • Original Passport along with copy of the first five and last two pages of the passport
  • Four coloured photographs of size 3.5 cm x 3.5 cm showing frontal view of full face including the one to be pasted on top of the application form; photographs with coloured or dark glasses, Polaroid/computer prints will not be accepted
  • Notarized copy of marriage certificate along with original or notarized copy of divorce deed duly authenticated by court along with original, as applicable;
  • A notarized joint affidavit signed by both husband and wife in prescribed proforma, along with a joint photograph
  • copy of husband's passport;
  • in case of Re-married ladies (Married ladies applying for change of name/husband's name in case of remarriage after divorce OR death of husband), divorce deed OR death certificate as the case may be in respect of her first husband.
  • Copy of page indicating Chilean visa or Original Chilean Identity Card or Permanent resident certificate. (in case application is being mailed, a notarized copy of these documents must be sent);
  • Prescribed fee (Ch$.55,000 /- for 36 page booklet & Ch$.73,500/- for 60 page booklet)


All Other cases :

  • Change to be advertised in two daily newspapers, one in Chile and another in India (circulation in the area of your permanent and present residence);
  • Submission of original newspaper clippings;
  • Affidavit on change of name, duly notarized in the prescribed proforma
  • Application to be made on the Application Form for an Indian Passport. Application form should be filled in fully, legibly (in BLOCK CAPITAL LETTERS) and accurately. Applications received with incomplete details would remain unprocessed causing unnecessary delays.
  • Original Passport along with copy of the first five and last two pages of the passport.
  • Four coloured photographs of size 3.5 cm x 3.5 cm showing frontal view of full face including the one to be pasted on top of the application form; photographs with coloured or dark glasses, Polaroid/computer prints will not be accepted
  • Copy of page indicating Chilean visa or Original Chilean Identity Card or Permanent resident certificate. (in case application is being mailed, a notarized copy of these documents must be sent);
  • Prescribed fee (Ch$.55,000 /- for 36 page booklet & Ch$.73,500/- for 60 page booklet)

Please note that if you carry a passport with a name which you consider is not the same as your "real" name you would still require to submit newspaper advertisements.

Newspaper advertisements are a requirement for change of name as it appears in the passport and it is required even though you are changing to a name which you have held previously and which appear on your other legal documents.

Kindly note that while the requirements mentioned above are complete in all respects, the Embassy has the right to ask for any other original document at any stage and these documents are required to be presented for scrutiny and satisfaction of the Embassy officer before rendering any service.

 

4.   DUPLICATE PASSPORT IN LIEU OF LOST / DAMAGED PASSPORTS 

 

Lost Passport

Please submit your application form with the following documents:

  • Original Police Report along with English translation of the same duly notarized. Police report should contain all the details of the lost passport (No., date and place of issue), name of the applicant, etc.
  • Five copies of duly filled in application form along with photographs pasted in the given boxes. All the forms should be signed in original in ink. Photocopies of signatures cannot be accepted and the request for passports will be rejected.
  • Six copies of Personal Verification form attached to each form with photographs pasted in the given boxes (For format of Personal Verification Form- click here) .
  • Two extra photographs in an envelope (in all 4 photographs are required for each lost passport case, 2 to be pasted and 2 to be kept in envelope). Photographs should be as per specifications given in Renewal/Reissue of Passports link)
  • An application in plain paper giving reasons for the loss of the passport.
  • In case of students, a letter from school/college certifying conduct of the applicant, should be submitted.
  • Affidavit (click here)
  • Photocopy of the previous (lost) passport with first, last, and address pages.
  • Copy of Visa page and Residence Permit.
  • A letter from the employer certifying conduct of the official.
  • Photocopy of driver licence/Identity cards/work permit/stay permit (as applicable).
  • In case of documents not in English language, unofficial English translation should be attached.
  • All the documents should be submitted in five copies. In other words, all the five sets should be complete in all respects

 

 

Damaged Passport

Please submit your application form with the following documents:

  • Duly filled in Passport Application form
  • Damaged Passport
  • Copy of Damaged Passport
  • All other documents required for reissue of passport
  • The applicant should clearly mention in their applications, reasons for the damage. In case the Consular Officer is satisfied that damage has not been due to the negligence of the applicant, the normal fee might be charged in that case. However, in all other cases, Damaged Passport Fee given in Fee Schedule under Consular link will be chargeable.

Misrepresentation of facts may entail denial of passport facilities. Incomplete applications are liable to be returned at the senders cost and risk. A duplicate passport may not be issued for the second loss/damage of passport and habitual losers of passport will be subject to enquiry.

It normally takes around three months in completing the process and duplicate passports can be issued only on receipt of clearances from the concerned authorities in India. Applicants are, therefore, requested to refrain from making written/e mail/telephone enquiries during this period.

 

 

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General Line: 02-2284141/2286857/2289743 , Fax: 02-2061959 Email: info@embajadaindia.cl
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